Careers

Accounts Payable Clerk – Holyoke, MA




POSITION SUMMARY

Responsibilities include, but are not limited to, processing vendor invoices in Timberscan, reconciling bank accounts monthly, performing a variety of administrative duties as well as other designated duties assigned by supervisor. 

ESSENTIAL JOB FUNCTIONS

  • Perform various checking, posting, typing, filing and other clerical duties, primarily those related to accounts payable.
  • Receive and sort assigned invoices. Verify accuracy, match pertinent data.  Research and clarify any missing or questionable data with vendors and company personnel.  Verify pricing to contracts where applicable.  Scan and enter invoices into Timberscan accounts payable system.  Perform these functions for the assigned properties and for the management company.
  • Reconcile real estate and security deposit bank accounts monthly for both affiliated and non-affiliated companies. Research discrepancies and bring to the attention of the bookkeeper and accountant for correction. File bank reconciliations electronically.
  • Prepare replacement reserve reimbursement requests and assemble supporting documentation for management contracts.
  • Maintain the EMS schedule for commercial and residential properties.
  • Communicate and assist property accountants and controller with expense allocations by identifying all necessary data needed to complete timely reporting.
  • Using basic terminology of property management and subsidized housing assist staff by performing diversified administrative duties.
  • Be familiar with Appleton and O’Connell Companies’ organizational structure and staff in order to take and relay messages to appropriate personnel including providing information within the limits of established policy. Exercise judgement in handling urgent matters.
  • Provide coverage for receptionist area on an alternating schedule by greeting visitors, answering the phone, routing calls to appropriate staff members and working in accordance with established procedures as stated in the receptionist manual.
  • Provide back-up for vacations or other absences for similar positions.
  • Maintain consistent and reliable attendance.

QUALIFICATIONS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

  • Knowledge of elementary accounting procedures, office procedures and accounts payable.
  • High school diploma or equivalent (GED)
  • Minimum of one year of relevant experience
  • Proficient with Microsoft Office

The O’Connell Companies offers a competitive salary & excellent benefits including health, dental, vision, life insurance and a 401(k) plan.  EOE.


 



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